Cumbria Cricket Limited – Privacy Policy (UK GDPR)

1. Who we are

Cumbria Cricket Limited (“CCL”, “we”, “us”, or “our”) is the governing body for cricket in Cumbria. We are a company limited by guarantee and act as a Data Controller for the personal data we process.

Contact details
Email: admin@cumbriacricket.co.uk
Address: Cumbria Cricket Limited, Suite 6, Furness Gate, Peter Green Way, Barrow-in-Furness, Cumbria, LA14 2PE
If you have any questions about this Privacy Policy or how we use your data, please contact us using the details above.

2. What this policy covers

This Privacy Policy explains how we collect, use, store, and protect personal data when you:

Visit our website
Register as a player, member, coach, official, volunteer, or parent/guardian
Take part in cricket activities, competitions, courses, or events
Communicate with us or use our services

This policy applies to adults and children. Additional safeguards apply where we process children’s data.

3. The personal data we collect

We may collect and process the following types of personal data:

a) Basic information

Name, address, email address, telephone number
Date of birth and age category
Gender

b) Cricket-related information

Membership and registration details
Playing, coaching, officiating, or volunteering records
Qualifications, certifications, and training history
Competition entries and results

c) Children and safeguarding information

Parent or guardian contact details
Medical information relevant to cricket participation (such as injuries, allergies, or health conditions)
Safeguarding or welfare information where required

This information is treated as special category personal data and handled with additional care.

d) Equality and diversity information

Ethnicity or disability information (where provided)

This data is used only for monitoring equality, inclusion, and compliance with funding or regulatory requirements.

e) Technical data

IP address
Website usage data
Cookies and analytics information

4. How we collect personal data

We collect personal data:

Directly from you (or from a parent/guardian for children)
Through online forms, registrations, and membership systems
Via email, telephone, or written communication
Through cricket systems such as Play-Cricket and ECB platforms
Automatically through our website (cookies and analytics)

5. Our lawful bases for processing

Under UK GDPR, we rely on the following lawful bases:

Contract: to administer memberships, events, courses, and competitions
Legal obligation: safeguarding, health and safety, equality monitoring
Legitimate interests: running and promoting cricket in Cumbria (balanced against your rights)
Consent: where required, particularly for marketing communications
Vital interests: in emergency or safeguarding situations

For special category data (such as medical or safeguarding data), we rely on:

Explicit consent, and/or
Safeguarding and welfare obligations, and/or
Substantial public interest conditions under UK law

6. How we use your personal data

We use personal data to:

Administer cricket activities, leagues, and competitions
Manage memberships, registrations, and qualifications
Deliver coaching courses, events, and programmes
Communicate important information about cricket activities
Safeguard children and vulnerable individuals
Meet legal, regulatory, and funding requirements (including Sport England)
Improve our services and website

We only use personal data for purposes that are compatible with the reason it was collected.

7. Sharing your personal data

We may share personal data with:

The England and Wales Cricket Board (ECB)
County Cricket Boards, leagues, and affiliated clubs
Play-Cricket and related cricket administration systems
Service providers such as IT systems, email platforms, and website hosts
Regulatory or statutory authorities where required by law

We only share data where necessary and ensure appropriate safeguards are in place. We do not sell personal data.

8. Marketing and communications

We may send you information about cricket activities, opportunities, or events.

We will only send marketing emails where you have given consent or where permitted by law
You can opt out at any time by using the unsubscribe link or contacting us
For children, marketing communications are normally sent to parents or guardians

9. Cookies and website analytics

Our website uses cookies to:

Ensure the site functions correctly
Understand how visitors use the site
Improve user experience

You can control cookies through your browser settings. Further information is available from the Information Commissioner’s Office (ICO).

10. Data security

We take appropriate technical and organisational measures to protect personal data, including:

Secure systems and access controls
Password protection and user permissions
Secure storage of paper records
Staff and volunteer awareness of data protection responsibilities

11. Data retention

We keep personal data only for as long as necessary for the purposes for which it was collected, including:

Membership and participation records
Safeguarding and legal requirements
Financial and audit obligations

Retention periods are reviewed regularly, and data is securely deleted when no longer required.

12. Your rights

You have the right to:

Be informed about how your data is used
Access your personal data
Request correction of inaccurate data
Request deletion of data (where applicable)
Restrict or object to processing
Data portability (where applicable)
Withdraw consent at any time

You also have the right to complain to the Information Commissioner’s Office (ICO) if you are unhappy with how your data is handled.

13. International transfers

Some of our service providers may process data outside the UK. Where this happens, we ensure appropriate safeguards are in place, such as UK adequacy regulations or approved contractual protections.

14. Changes to this policy

We may update this Privacy Policy from time to time. The latest version will always be published on our website.

Reviewed: January 2026

Privacy Policy